Software  /  HOA and community management

Community management platform

Dues, votes, violations, amenity bookings and a resident app in one platform, under your brand.

Talk about this platform See the screens
Try your brand colour
Sample data · interactive demo
app.codema.ai/community

Maple Grove community

214 homes · board of 5
Search…
Board meeting
+ Announcement
AM
Dues collected
91%
Q4 · $96,300
Open violations
7
3 overdue
Amenity bookings
38
This month
Reserve fund
$412,800
+$8,200

Active vote

Closes Oct 20
Resurface the community poolBudget up to $48,000 from reserve fund
Yes64% · 98 homes
No22% · 34 homes
Abstain14% · 21 homes
Turnout 153 of 214Quorum reached

Announcements

W
Water shut-off Thursday
Sent to 214 homes · 08:00
Sent
B
Board meeting Oct 27
Clubhouse · 19:00
Scheduled
L
Leaf collection
Starts Nov 2
Draft

Click around: resolve a violation, push a request through review, book the clubhouse, or open the resident app. Screens with a lock are shown in a live demo.

Inside the platform

Every screen, your brand

A complete platform for HOAs, condo associations and community managers. Pre-built, customized to your communities, branded as yours and owned by you. Names and figures below are fictional sample data.

Try your brand colour
01 / 05

Community overview

Dues, live votes and announcements for each community.

  • Dues collection and reserve fund
  • Live vote results with quorum
  • Announcements to every home
Sample data
app.codema.ai/community

Maple Grove community

214 homes · board of 5
Search…
Board meeting
+ Announcement
AM
Dues collected
91%
Q4 · $96,300
Open violations
7
3 overdue
Amenity bookings
38
This month
Reserve fund
$412,800
+$8,200

Active vote

Closes Oct 20
Resurface the community poolBudget up to $48,000 from reserve fund
Yes64% · 98 homes
No22% · 34 homes
Abstain14% · 21 homes
Turnout 153 of 214Quorum reached

Announcements

W
Water shut-off Thursday
Sent to 214 homes · 08:00
Sent
B
Board meeting Oct 27
Clubhouse · 19:00
Scheduled
L
Leaf collection
Starts Nov 2
Draft
02 / 05

Votes and elections

Secure online ballots, one vote per home.

  • Budgets, rule changes and elections
  • Turnout and quorum tracking
  • Ballot preview
Sample data
app.codema.ai/votes

Votes and elections

Secure online voting, one vote per home
Search…
+ New vote
AM
BallotTypeTurnoutResultStatus
Resurface the poolBudget72%Yes 64%
Board election, 2 seatsElection81%Kim, OseiClosed
Allow solar on front roofsRule change68%Yes 71%Passed
Annual budgetBudget77%Yes 83%Passed

Ballot preview

What residents see
Resurface the community pool
The board proposes resurfacing the pool before next season. Quote attached. Budget up to $48,000 from the reserve fund.
Yes
No
Abstain
Cast vote
03 / 05

Violations

From report to resolved, with notices and fines.

  • Photo evidence
  • First and final notices
  • Rule references
Sample data
app.codema.ai/violations

Violations

Reported, notified, resolved
Search…
Rules
+ Log violation
AM

Reported2

Trash bins left out14 Birch Lane · photo
Rule 4.2
BL
Unapproved fence colour3 Cedar Court
Rule 7.1
CC

First notice2

Lawn not maintained22 Oak Row
OR
Boat in driveway9 Pine Way
PW

Final notice1

Exterior paint peeling5 Elm Close
Fine $100
EC

Resolved2

Holiday lights after Feb18 Birch Lane
Closed
BL
Parking on grass2 Cedar Court
Closed
CC
04 / 05

Amenity booking

Clubhouse, pool and courts on one calendar.

  • Booking rules and deposits
  • Resident-only access
  • Guest limits
Sample data
app.codema.ai/amenities

Amenity booking

Clubhouse, pool, courts
Search…
Rules
+ Book
AM
Mon19
Tue20
Wed21
Thu22
Fri23
Sat24
09:00
Tennis court 1Ng · 1 hr
Pool laneSwim club
Tennis court 1Kim
PoolOpen swim
14:00
ClubhouseBoard meeting
Pool partyLund · 20 guests
Tennis court 2Osei
18:00
ClubhouseBirthday · Bell
PickleballOpen play
ClubhouseYoga

Clubhouse

Booking rules
Deposit$150
Max guests60
Hours08:00 to 22:00
Booked12 this month
Residents in good standing only
Clean-up checklist on return
05 / 05

Resident app

Residents pay dues, vote and report issues.

  • Pay dues online
  • Vote from their phone
  • Report issues with location
Sample data

Maple Grove

14 Birch Lane

Q4 dues$450.00 due Nov 1Pay now

Vote open

Closes Oct 20
Resurface the community pool
Vote nowRead proposal

Notices

W
Water shut-off
Thu 09:00 to 12:00
Powered by codema.

Report an issue

To the management team

Category

Common areaNeighbourLandscaping

Details

Pathway by the pond
Broken light near the bench
Submit report
Powered by codema.

Features

What it handles

Typical modules for a community management platform. Every feature can be adapted to your business.
Example features

Dues

  • Assessments and dues
  • Auto-pay and reminders
  • Late fees

Governance

  • Online votes
  • Board elections
  • Meeting minutes

Compliance

  • Violation tracking
  • Notice letters
  • Architectural requests

Amenities

  • Booking calendar
  • Deposits
  • Access rules

Residents

  • Resident app
  • Announcements
  • Documents library

Finance

  • Reserve fund
  • Budgets
  • Vendor payments

Resident journey

From move-in to AGM

Every step residents take runs through your platform, under your brand.

01

Move in

Welcome aboard.

  • Resident profile
  • Rules and documents
  • Pet and vehicle registration
02

Pay

Dues made easy.

  • Auto-pay dues
  • Statements online
  • Payment plans
03

Request

Get things done.

  • Maintenance and ARC requests
  • Amenity bookings
  • Status updates
04

Decide

Have a say.

  • Meeting notices
  • Online voting
  • Minutes and budgets

Brand it yourself

See it with your brand

Upload your logo, type your name and pick your colour. The dashboard and resident app update live, and the demo above uses your brand too.

Your brand

Logo
No logo yet

PNG, JPG or SVG. Your logo is read in your browser and never uploaded. It is saved only on this device.

Brand colour

Button text switches to white automatically for readability.

Theme

Like it? Let’s launch yours

Talk about your platform

Integrations

Connects to what you use

Typical integration categories. We connect the providers you already work with.

Payments

Cards, pre-authorized debit and payouts.

E-voting

Secure online votes.

Email and SMS

Reminders, receipts and messages.

Accounting

Export to your accounting software.

Make it yours

Customize. Brand. Launch

The community management platform is pre-built. We shape it around your business and launch it under your name.

01

Customize

We adapt features, workflows and screens to the way your business runs.

02

Brand

Your logo, colours and domain throughout, for your staff and your customers.

03

Launch

Your platform goes live as yours, hosted by you or by us.

Speed to launch

Launch in 2 weeks

A typical plan for a standard setup. Custom features or large data migrations can add time, and we’ll tell you upfront.

  1. Days 1–2

    Kickoff and brand

    We confirm your workflows, then apply your logo, colours and domain.

  2. Days 3–6

    Configure

    Services, pricing, staff roles, forms and notifications set up for how you work.

  3. Days 7–9

    Data import

    Clients, records and schedules brought over from your spreadsheets or current system.

  4. Days 10–12

    Training

    Short sessions with your team, plus a test run before anything goes live.

  5. Day 14

    Launch

    You go live on your own brand, with us on hand for the first weeks.

Cost calculator

Own it vs rent it

Compare per-user software fees with one flat monthly licence. Change the numbers to match your team.

Over
Per-user software$0
Codema Example price$0
Difference$0

Codema figure uses an example licence of $500 per month for illustration only, not a quote. Setup, hosting choices and custom work are discussed on a call.

Book a call Get real pricing

Built for Canadian businesses

Condo and HOA management software in Canada

Condo corporations, HOAs and community associations manage dues, requests, amenity bookings, votes and resident communication. Codema gives residents a portal with your association’s name and gives the board a clear back office.

See all platforms · Why own your software

Frequently asked questions

Can residents book amenities?

Yes. Residents book rooms and facilities with the rules and limits you set.

Can we run votes or surveys?

Yes. Votes and surveys run in the portal with results for the board.

Is it suitable for condos as well as HOAs?

Yes. Units, owners and tenants are set up to match your building or community structure.

Do we own the software?

Yes. You own the code and the database. You can host it yourself or have us host it.

How long does setup take?

A standard setup typically takes about two weeks, from kickoff to launch. Custom features can add time.

Founding clients

Be one of our first clients

We’re taking on a small group of founding clients. You get founding-client pricing and priority support, and a direct say in what we build next for your industry.

Book a call Ask about founding spots

Ownership and pricing

Yours to own. Simple to run

You own the code and the database. One monthly licence, no per-user fees, and your choice of hosting.

Pricing

One monthly licence.

A small monthly licensing fee compared to typical per-user SaaS. No per-user fees as your team and customers grow.

  • You own the code and database
  • No per-user or per-seat fees
  • Predictable as you grow
Ask for pricing
Option 1

Host it yourself

Run the platform on your own infrastructure, with full control over servers and data.

Option 2

We host it for you

We run it on Codema’s own database and servers, with different hosting options to suit you.

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Launch your community management platform

Tell us about your business and we’ll show you the community management platform.

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