Software  /  Coworking spaces

Coworking platform

Desk booking, meeting rooms, members, visitors and billing in one platform, under your brand.

Talk about this platform See the screens
Try your brand colour
Sample data · interactive demo
app.codema.ai/floor

Floor 2 · live

Tue Oct 13 · 64 desks · 4 meeting rooms
Search…
Floor 1
+ Book desk
AM
Desks in use
48 / 64
75%
Members on site
57
+9 vs last Tue
Rooms booked today
19
82% utilization
Day passes
6
2 arriving

Live floor plan

Tap a desk to book
Room A · Boardroom
12 seats · in use
Room B · 6 seats
free until 14:00
Phone 1
Phone 2
Kitchen and lounge
D1
D2
D3
D4
D6
D7
D8
D9
D10
D11
D12
D13
D15
D16
D17
D18
D19
D20
D21
D23
D24
D25
D26
D27
D28
D29
D30
D31
D32
OccupiedFreeReservedShared space

Click around: book a meeting room, take a desk, convert a day-pass visitor, or open the member app. Screens with a lock are shown in a live demo.

Inside the platform

Every screen, your brand

A complete platform for coworking spaces and flexible offices. Pre-built, customized to your locations, branded as yours and owned by you. Names and figures below are fictional sample data.

Try your brand colour
01 / 05

Live floor plan

See every desk, room and office in use right now.

  • Desk-by-desk status
  • Rooms and phone booths
  • Private offices and shared spaces
Sample data
app.codema.ai/floor

Floor 2 · live

Tue Oct 13 · 64 desks · 4 meeting rooms
Search…
Floor 1
+ Book desk
AM
Desks in use
48 / 64
75%
Members on site
57
+9 vs last Tue
Rooms booked today
19
82% utilization
Day passes
6
2 arriving

Live floor plan

Tap a desk to book
Room A · Boardroom
12 seats · in use
Room B · 6 seats
free until 14:00
Phone 1
Phone 2
Kitchen and lounge
D1
D2
D3
D4
D6
D7
D8
D9
D10
D11
D12
D13
D15
D16
D17
D18
D19
D20
D21
D23
D24
D25
D26
D27
D28
D29
D30
D31
D32
OccupiedFreeReservedShared space
02 / 05

Meeting rooms

Room schedules with credits and overage.

  • Day timeline per room
  • Credits included per plan
  • Utilization tracking
Sample data
app.codema.ai/rooms

Meeting rooms

Wednesday Oct 14
Search…
Week
+ Book room
AM

Room schedule

Hover a booking for details
08
10
12
14
16
18
Room A · Boardroom12 seats · screen
Studio
Investor call
Workshop
Room B6 seats
Stand-up
1:1
Design review
Room C4 seats
Interview
Demo
Phone 11 seat
Call
Call
Call
Call
Event space40 seats

Credits

October
Included per member8 hrs
Used this month612 hrs
Paid overage$1,140
Busiest roomRoom B
Utilization82%

Today

A
Investor call
Room A · 12:00 · Lin
In use
B
Design review
Room B · 14:00 · Demo Ltd
Next
03 / 05

Members and plans

Members, companies, plans and credits.

  • Hot desk, dedicated and office plans
  • Credits per member
  • Failed payment alerts
Sample data
app.codema.ai/members

Members

286 members · 31 companies
Search…
Export
+ Add member
AM
MemberPlanCompanyCredits leftStatus
JL
Jin LeeJin · online account
Dedicated deskSample Studio5 hrsActive
RM
Rosa MendesRosa · online account
Hot desk—2 hrsActive
TO
Tobi OseiTobi · online account
Private officeDemo Ltd8 hrsActive
EK
Eva KerrEva · online account
10-day pass—1 hr
AB
Ari BellAri · online account
Hot desk—0 hrsPayment failed

Plans

Hot desk
$280 / month · 4 hrs rooms
142 members
Dedicated desk
$420 / month · 8 hrs rooms
88 members
Private office
From $1,600 / month
14 offices
Day pass
$30 / day
6 today
04 / 05

Visitors

Pre-register guests and greet them at the front desk.

  • Visitor badges
  • Host notified on arrival
  • Parcel logging
Sample data
app.codema.ai/visitors

Visitors

Front desk · today
Search…
Kiosk mode
+ Pre-register
AM
VisitorHostExpectedRoomStatus
SN
Sara NgSample Partners
Jin Lee10:00Room BChecked in 09:56
DW
Dev WuInterview
Tobi Osei11:30Room C
LP
Lia ParkCourier
Front desk——Parcel logged
MO
Max OrtizExample Labs
Rosa Mendes14:00Phone 1Pre-registered

Visitor badge

Sent to host on arrival
SN
Sara NgVisiting Jin Lee · Room B
Wi-Fi: Guest · 4 hrs
PK
Parcels waiting
3 for members
05 / 05

Member app

Members book desks and rooms and join community events.

  • Pick a desk from the floor plan
  • Room check-in
  • Community events
Sample data

Book a desk

Floor 2 · today

D1
D2
D3
D4
D6
D7
D8
D9
D10
D11
D12
D13
D14
D15
D8
Desk 8 · window
Free all day
Book

Room credits

5 of 8 hrs left
Powered by codema.

Hi, Jin

Sample Studio

Next bookingRoom B · 15:00
Design review · 2 hrs
Check in

Community

CT
Community talk
Thu 16:30 · Event space
Join
BR
Breakfast social
Fri 09:00
Join
Powered by codema.

Features

What it handles

Typical modules for a coworking platform. Every feature can be adapted to your business.
Example features

Spaces

  • Floor plans
  • Desk booking
  • Private offices

Rooms

  • Meeting room booking
  • Credits and overage
  • Screens on the door

Members

  • Plans and contracts
  • Companies and teams
  • Member app

Front desk

  • Visitor registration
  • Parcels
  • Access control hooks

Billing

  • Recurring plans
  • Day passes
  • Invoices

Community

  • Events
  • Announcements
  • Member directory

Member journey

From tour to community

Every step members take runs through your platform, under your brand.

01

Tour

See the space.

  • Book a tour online
  • Day pass to try it
  • Follow-up offer
02

Join

Pick a plan.

  • Hot desk, dedicated or office
  • Contract e-signed
  • Door access set up
03

Work

Everything in the app.

  • Room booking with credits
  • Guest check-in
  • Mail and packages
04

Grow

Stay and expand.

  • Upgrade to an office
  • Community events
  • Company accounts

Brand it yourself

See it with your brand

Upload your logo, type your name and pick your colour. The dashboard and member app update live, and the demo above uses your brand too.

Your brand

Logo
No logo yet

PNG, JPG or SVG. Your logo is read in your browser and never uploaded. It is saved only on this device.

Brand colour

Button text switches to white automatically for readability.

Theme

Like it? Let’s launch yours

Talk about your platform

Integrations

Connects to what you use

Typical integration categories. We connect the providers you already work with.

Payments

Cards, pre-authorized debit and payouts.

Door access

Fobs and smart locks.

Wi-Fi

Member logins.

Accounting

Export to your accounting software.

Make it yours

Customize. Brand. Launch

The coworking platform is pre-built. We shape it around your business and launch it under your name.

01

Customize

We adapt features, workflows and screens to the way your business runs.

02

Brand

Your logo, colours and domain throughout, for your staff and your customers.

03

Launch

Your platform goes live as yours, hosted by you or by us.

Speed to launch

Launch in 2 weeks

A typical plan for a standard setup. Custom features or large data migrations can add time, and we’ll tell you upfront.

  1. Days 1–2

    Kickoff and brand

    We confirm your workflows, then apply your logo, colours and domain.

  2. Days 3–6

    Configure

    Services, pricing, staff roles, forms and notifications set up for how you work.

  3. Days 7–9

    Data import

    Clients, records and schedules brought over from your spreadsheets or current system.

  4. Days 10–12

    Training

    Short sessions with your team, plus a test run before anything goes live.

  5. Day 14

    Launch

    You go live on your own brand, with us on hand for the first weeks.

Cost calculator

Own it vs rent it

Compare per-user software fees with one flat monthly licence. Change the numbers to match your team.

Over
Per-user software$0
Codema Example price$0
Difference$0

Codema figure uses an example licence of $500 per month for illustration only, not a quote. Setup, hosting choices and custom work are discussed on a call.

Book a call Get real pricing

Built for Canadian businesses

Coworking space management software in Canada

Coworking operators sell desks, offices and meeting rooms, then bill members every month. Codema runs memberships, room bookings and invoicing under your space’s brand, without per-member platform fees.

See all platforms · Why own your software

Frequently asked questions

Can members book meeting rooms with credits?

Yes. Plans can include room credits, and members book rooms in the app.

Does it handle monthly invoicing?

Yes. Recurring plans and extras are invoiced together each month.

Does it work across several locations?

Yes. Each location has its own desks, rooms and members, with combined reporting.

Do we own the software?

Yes. You own the code and the database. You can host it yourself or have us host it.

How long does setup take?

A standard setup typically takes about two weeks, from kickoff to launch. Custom features can add time.

Founding clients

Be one of our first clients

We’re taking on a small group of founding clients. You get founding-client pricing and priority support, and a direct say in what we build next for your industry.

Book a call Ask about founding spots

Ownership and pricing

Yours to own. Simple to run

You own the code and the database. One monthly licence, no per-user fees, and your choice of hosting.

Pricing

One monthly licence.

A small monthly licensing fee compared to typical per-user SaaS. No per-user fees as your team and customers grow.

  • You own the code and database
  • No per-user or per-seat fees
  • Predictable as you grow
Ask for pricing
Option 1

Host it yourself

Run the platform on your own infrastructure, with full control over servers and data.

Option 2

We host it for you

We run it on Codema’s own database and servers, with different hosting options to suit you.

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Launch your coworking platform

Tell us about your business and we’ll show you the coworking platform.

Talk about this platform