Software  /  Event venues

Event venue platform

Enquiries, date holds, contracts, floor plans and event staffing in one platform, under your venue’s brand.

Talk about this platform See the screens
Try your brand colour
Sample data · interactive demo
app.codema.ai/pipeline

Enquiry pipeline

42 open enquiries · $186,400 in pipeline
Search…
List
+ New enquiry
AM

New enquiry2

Ross & Patel weddingSat Jun 6 · 140 guests
$18,200
RP
Sample Co. offsiteThu Mar 12 · 60 guests
$6,800
SC

Site visit2

Okafor 40thSat Nov 21 · 80 guests
OK
Demo Ltd galaFri Dec 4 · 220 guests
DL

Date on hold1

Lund weddingSat May 16 · Hold until Oct 20
$21,500
AL

Contract sent2

Example Inc. launchWed Feb 10 · 120
$9,900
EI
Haddad weddingSat Aug 8 · 160
$24,000
HW

Booked1

Novak christeningSun Nov 8 · 50
Deposit paid
NV

Click around: move an enquiry to contract, place a hold on an open space, lock final details, or open the client portal. Screens with a lock are shown in a live demo.

Inside the platform

Every screen, your brand

A complete platform for event venues, wedding venues and conference spaces. Pre-built, customized to your spaces, branded as yours and owned by you. Names and figures below are fictional sample data.

Try your brand colour
01 / 05

Enquiry pipeline

Every enquiry from first contact to booked.

  • Stages from enquiry to booked
  • Value per event
  • Site visits and holds
Sample data
app.codema.ai/pipeline

Enquiry pipeline

42 open enquiries · $186,400 in pipeline
Search…
List
+ New enquiry
AM

New enquiry2

Ross & Patel weddingSat Jun 6 · 140 guests
$18,200
RP
Sample Co. offsiteThu Mar 12 · 60 guests
$6,800
SC

Site visit2

Okafor 40thSat Nov 21 · 80 guests
OK
Demo Ltd galaFri Dec 4 · 220 guests
DL

Date on hold1

Lund weddingSat May 16 · Hold until Oct 20
$21,500
AL

Contract sent2

Example Inc. launchWed Feb 10 · 120
$9,900
EI
Haddad weddingSat Aug 8 · 160
$24,000
HW

Booked1

Novak christeningSun Nov 8 · 50
Deposit paid
NV
02 / 05

Season calendar

Booked, held and enquired dates across every space.

  • Space-by-space season view
  • Hold expiry tracking
  • Second-enquiry notes
Sample data
app.codema.ai/calendar

Venue calendar

2027 season · 3 spaces
Search…
Year
+ Hold date
AM

Season view

Booked, held and enquired dates
Apr
May
Jun
Jul
Aug
Sep
Grand HallUp to 220
Ross
Haddad
Garden TerraceUp to 140
Loft RoomUp to 60
BookedOn holdEnquiry

Sat May 16 · Grand Hall

Date on hold
ClientAva Lund
Guests150
PackageFull day wedding
Hold expiresOct 20
Second enquiry for this date from Sample Co. If the hold lapses, offer to them first.
Send contract
03 / 05

Floor plans

Layouts and seating for each event.

  • Tables, stage, bar and service areas
  • Seat counts and dietary notes
  • Share with the client
Sample data
app.codema.ai/floor-plans

Floor plan

Haddad wedding · Grand Hall · 160 guests
Search…
Seating chart
Share with client
AM
Stage and band
Dance floor
T1
10
T2
10
T3
10
T4
10
T5
10
T6
10
T7
10
T8
10
T9
10
T10
10
T11
10
T12
10
T13
10
Bar
Cake and gifts
Head table · 12

Layout

Round tables
Tables16 + head
Seats172
Guests confirmed154
Dietary12 noted
SeatedUnassigned seatsService
04 / 05

Event sheet

Run of show, staffing and payment schedule in one place.

  • Timeline for the day
  • Shifts by role
  • Instalment tracking
Sample data
app.codema.ai/events/haddad

Event sheet

Haddad wedding · Sat Aug 8
Search…
Print BEO
Send to team
AM

Run of show

14:00 · CeremonyGarden Terrace · 160 chairs
15:00 · Drinks receptionTerrace bar · canapés × 6
17:00 · DinnerGrand Hall · 3 courses
20:00 · Band and dancingUntil 23:30

Staffing

14 shifts
RoleNeededAssignedStatus
Event manager1LenaConfirmed
Servers87
Bartenders33Confirmed
Security22Confirmed

Payments

$24,000
Paid to date$14,400 of $24,000
1
Deposit
Paid Feb 3 · $4,800
Paid
2
Second instalment
Paid Jun 1 · $9,600
Paid
3
Final balance
Due Jul 25 · $9,600
05 / 05

Client app

Couples and organizers plan with you in your app.

  • Planning checklist
  • Menu choices
  • Payments and countdown
Sample data

Your wedding

Sat Aug 8 · Grand Hall

Countdown298 days to goView plan

Planning checklist

6 of 10
Sign contract
Pay deposit
Choose menu
Confirm guest numbersDue Jul 1
Powered by codema.

Menu tasting

Choose your courses

Starter

BurrataSoupTartare

Main

BeefSea bassRisotto

Dessert

TartPavlova
Send choices to venue
Powered by codema.

Features

What it handles

Typical modules for an event venue platform. Every feature can be adapted to your business.
Example features

Enquiries

  • Enquiry forms
  • Pipeline stages
  • Site visit booking

Calendar

  • Date holds
  • Multi-space calendar
  • Availability on your site

Contracts

  • Packages and pricing
  • E-signature
  • Payment schedules

Planning

  • Floor plans
  • Run of show
  • Menus and suppliers

Staffing

  • Shifts by role
  • Staff confirmations
  • Timesheets

Clients

  • Client portal
  • Checklists
  • Messaging

Client journey

From enquiry to the big day

Every step your clients take runs through your platform, under your brand.

01

Enquire

Online enquiry.

  • Date and space availability
  • Instant estimate
  • Tour booking
02

Book

Hold and sign.

  • Holds with expiry
  • Contract e-signed
  • Deposit schedule
03

Plan

Details in one place.

  • Menus and floor plans
  • Final counts
  • Run sheet
04

Celebrate

The day of.

  • Staff briefed
  • Balance settled
  • Thank-you and photos

Brand it yourself

See it with your brand

Upload your logo, type your name and pick your colour. The dashboard and client portal update live, and the demo above uses your brand too.

Your brand

Logo
No logo yet

PNG, JPG or SVG. Your logo is read in your browser and never uploaded. It is saved only on this device.

Brand colour

Button text switches to white automatically for readability.

Theme

Like it? Let’s launch yours

Talk about your platform

Integrations

Connects to what you use

Typical integration categories. We connect the providers you already work with.

Payments

Cards, pre-authorized debit and payouts.

E-signature

Contracts.

Floor plans

Layouts and seating.

Accounting

Export to your accounting software.

Make it yours

Customize. Brand. Launch

The event venue platform is pre-built. We shape it around your business and launch it under your name.

01

Customize

We adapt features, workflows and screens to the way your business runs.

02

Brand

Your logo, colours and domain throughout, for your staff and your customers.

03

Launch

Your platform goes live as yours, hosted by you or by us.

Speed to launch

Launch in 2 weeks

A typical plan for a standard setup. Custom features or large data migrations can add time, and we’ll tell you upfront.

  1. Days 1–2

    Kickoff and brand

    We confirm your workflows, then apply your logo, colours and domain.

  2. Days 3–6

    Configure

    Services, pricing, staff roles, forms and notifications set up for how you work.

  3. Days 7–9

    Data import

    Clients, records and schedules brought over from your spreadsheets or current system.

  4. Days 10–12

    Training

    Short sessions with your team, plus a test run before anything goes live.

  5. Day 14

    Launch

    You go live on your own brand, with us on hand for the first weeks.

Cost calculator

Own it vs rent it

Compare per-user software fees with one flat monthly licence. Change the numbers to match your team.

Over
Per-user software$0
Codema Example price$0
Difference$0

Codema figure uses an example licence of $500 per month for illustration only, not a quote. Setup, hosting choices and custom work are discussed on a call.

Book a call Get real pricing

Built for Canadian businesses

Event venue management software in Canada

Venues move from enquiry to hold, contract, deposit and event day staffing. Codema tracks every step in a platform branded as your venue, so clients see one professional experience from first enquiry to final invoice.

See all platforms · Why own your software

Frequently asked questions

Can we place holds on dates?

Yes. Tentative holds show on the calendar with expiry dates so double bookings don’t happen.

Can clients sign contracts and pay deposits online?

Yes. Contracts and deposit payments are handled online and stored with the event.

Can we plan staff for each event?

Yes. Staffing plans and run sheets are attached to each event.

Do we own the software?

Yes. You own the code and the database. You can host it yourself or have us host it.

How long does setup take?

A standard setup typically takes about two weeks, from kickoff to launch. Custom features can add time.

Founding clients

Be one of our first clients

We’re taking on a small group of founding clients. You get founding-client pricing and priority support, and a direct say in what we build next for your industry.

Book a call Ask about founding spots

Ownership and pricing

Yours to own. Simple to run

You own the code and the database. One monthly licence, no per-user fees, and your choice of hosting.

Pricing

One monthly licence.

A small monthly licensing fee compared to typical per-user SaaS. No per-user fees as your team and customers grow.

  • You own the code and database
  • No per-user or per-seat fees
  • Predictable as you grow
Ask for pricing
Option 1

Host it yourself

Run the platform on your own infrastructure, with full control over servers and data.

Option 2

We host it for you

We run it on Codema’s own database and servers, with different hosting options to suit you.

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Launch your event venue platform

Tell us about your business and we’ll show you the event venue platform.

Talk about this platform