Software  /  Day camps

Day camp platform

Registration, groups, daily schedules, sign-out and parent updates in one platform, under your camp’s brand.

Talk about this platform See the screens
Try your brand colour
Sample data · interactive demo
app.codema.ai/day

Camp day

Week 3 · Tue Jul 14 · 186 campers
Search…
Sign-out mode
Roll call
AM
Checked in
178 / 186
8 absent
Groups
14
2 off-site
Staff on site
31
Ratio 1:6
Medical alerts
12
Epi-pens: 4

Group schedule

Today
09
10
11
12
13
14
15
16
OttersAges 6 to 7 · Lin
Arts
Swim
Games
Lunch
Nature walk
Story
FoxesAges 8 to 9 · Raj
Climbing wall
Swim
Lunch
Drama
Soccer
HawksAges 10 to 12 · Mo
Lunch
Kayaking
BearsAges 10 to 12 · Kim
Robotics
Robotics
Swim
Lunch
Camp games

Click around: register for a session, sign a camper in with PIN 2201, chase a missing form, or open the parent app. Screens with a lock are shown in a live demo.

Inside the platform

Every screen, your brand

A complete platform for day camps and summer programs. Pre-built, customized to your camp, branded as yours and owned by you. Names and figures below are fictional sample data.

Try your brand colour
01 / 05

Camp day

Every group’s day on one timeline, with ratios and alerts.

  • Group schedules
  • Off-site trips flagged
  • Medical alerts and staff ratio
Sample data
app.codema.ai/day

Camp day

Week 3 · Tue Jul 14 · 186 campers
Search…
Sign-out mode
Roll call
AM
Checked in
178 / 186
8 absent
Groups
14
2 off-site
Staff on site
31
Ratio 1:6
Medical alerts
12
Epi-pens: 4

Group schedule

Today
09
10
11
12
13
14
15
16
OttersAges 6 to 7 · Lin
Arts
Swim
Games
Lunch
Nature walk
Story
FoxesAges 8 to 9 · Raj
Climbing wall
Swim
Lunch
Drama
Soccer
HawksAges 10 to 12 · Mo
Lunch
Kayaking
BearsAges 10 to 12 · Kim
Robotics
Robotics
Swim
Lunch
Camp games
02 / 05

Sessions and capacity

Capacity by program and week, with waitlists.

  • Fill rates by week
  • Waitlists when full
  • Pricing and discounts
Sample data
app.codema.ai/sessions

Sessions and registration

Summer · 8 weeks
Search…
Waitlists (3)
+ New session
AM

Capacity by week

Wk 1
Wk 2
Wk 3
Wk 4
Wk 5
Wk 6
Wk 7
Wk 8
Adventure camp
100%Waitlist
100%Waitlist
76%
60%
Sports camp
100%Waitlist
100%Waitlist
100%Waitlist
84%
70%
66%
52%
STEM camp
100%Waitlist
100%Waitlist
80%
74%
70%
48%
Arts camp
80%
84%
76%
70%
68%
72%
58%
40%
SpacesFillingFull

Pricing

W
Weekly
$285 · early bird $255
S
Sibling discount
10% off second child
X
Extended care
08:00 and until 17:30 · $45 / wk
03 / 05

Camper records

Groups, forms, medical alerts and authorized pick-ups.

  • Allergy and medical alerts
  • Forms and consents
  • Authorized pick-up list
Sample data
app.codema.ai/campers

Campers

312 registered this summer
Search…
+ Add camper
AM
CamperGroupWeeksFormsAlerts
MO
Mila OrtizAge 7 · Parent: Rosa Ortiz
Otters1 to 4CompletePeanut allergy
EB
Eli BrooksAge 9
Foxes2 to 6Complete
ZN
Zara NwosuAge 11
HawksAll summer
TL
Theo LamAge 6
Otters3, 4Complete

Mila Ortiz

Otters · Age 7
Peanut allergy · Epi-penSwim level 2
Pick-upRosa Ortiz, Leo Ortiz
Extended careYes
LunchPacked
T-shirtYouth S
Authorized pick-up
RO
Rosa Ortiz
Mother · photo ID on file
Primary
LO
Leo Ortiz
Uncle · added Jul 2
Authorized
04 / 05

Sign-in and sign-out

A tablet kiosk for safe check-in and pick-up.

  • Phone-number lookup
  • Photo ID check
  • Parents notified instantly
Sample data
app.codema.ai

Mila is checked out

Picked up by Rosa Ortiz · 16:42

Photo ID verifiedParent notified
Powered by codema.

Parent sign-out

Enter the last 4 digits of your phone number
0
0
0
0
123456789⌫0Find
05 / 05

Parent app

Parents register, pay and see their child’s day.

  • Register and pay for weeks
  • Daily updates and photos
  • Message counsellors
Sample data

Hi, Rosa

Mila · Otters

Today at campChecked in 08:31
Nature walk at 13:00 · bring sun hat
Message counsellor
W5
Add week 5
Adventure camp · 4 spots left
Register
Powered by codema.

Register

Summer camp

Camper

MilaAdd child

Weeks

Wk 5Wk 6Wk 7Wk 8
Extended care+$45/wk
Sibling discount
Pay $570
Powered by codema.

Features

What it handles

Typical modules for a day camp platform. Every feature can be adapted to your business.
Example features

Registration

  • Online sign-up
  • Waitlists
  • Discounts and deposits

Sessions

  • Programs and weeks
  • Groups and ratios
  • Activity schedules

Campers

  • Medical and allergy info
  • Forms and consents
  • Swim levels

Safety

  • Check-in and sign-out
  • Authorized pick-ups
  • Incident reports

Parents

  • Parent app
  • Photos and updates
  • Messaging

Staff

  • Counsellor schedules
  • Certifications
  • Payroll export

Family journey

From registration to pick-up

Every step parents take runs through your platform, under your brand.

01

Register

Pick weeks and pay.

  • Sibling discounts
  • Deposits and instalments
  • Waitlist when full
02

Prepare

Forms before day one.

  • Medical and allergy forms
  • Photo consent
  • Authorized pick-ups
03

Attend

Safe drop-off and pick-up.

  • PIN sign-in
  • Allergy alerts to staff
  • Daily photo updates
04

Return

Come back next year.

  • Tax receipts
  • Feedback survey
  • Early access for past families

Brand it yourself

See it with your brand

Upload your logo, type your name and pick your colour. The dashboard and parent app update live, and the demo above uses your brand too.

Your brand

Logo
No logo yet

PNG, JPG or SVG. Your logo is read in your browser and never uploaded. It is saved only on this device.

Brand colour

Button text switches to white automatically for readability.

Theme

Like it? Let’s launch yours

Talk about your platform

Integrations

Connects to what you use

Typical integration categories. We connect the providers you already work with.

Payments

Cards and pre-authorized debit.

Email and SMS

Parent messages.

Tax receipts

Childcare expense receipts.

Accounting

Export to your accounting software.

Make it yours

Customize. Brand. Launch

The day camp platform is pre-built. We shape it around your business and launch it under your name.

01

Customize

We adapt features, workflows and screens to the way your business runs.

02

Brand

Your logo, colours and domain throughout, for your staff and your customers.

03

Launch

Your platform goes live as yours, hosted by you or by us.

Speed to launch

Launch in 2 weeks

A typical plan for a standard setup. Custom features or large data migrations can add time, and we’ll tell you upfront.

  1. Days 1–2

    Kickoff and brand

    We confirm your workflows, then apply your logo, colours and domain.

  2. Days 3–6

    Configure

    Services, pricing, staff roles, forms and notifications set up for how you work.

  3. Days 7–9

    Data import

    Clients, records and schedules brought over from your spreadsheets or current system.

  4. Days 10–12

    Training

    Short sessions with your team, plus a test run before anything goes live.

  5. Day 14

    Launch

    You go live on your own brand, with us on hand for the first weeks.

Cost calculator

Own it vs rent it

Compare per-user software fees with one flat monthly licence. Change the numbers to match your team.

Over
Per-user software$0
Codema Example price$0
Difference$0

Codema figure uses an example licence of $500 per month for illustration only, not a quote. Setup, hosting choices and custom work are discussed on a call.

Book a call Get real pricing

Built for Canadian businesses

Day camp registration software in Canada

Camps live and die by registration week. Codema handles sessions, registration, forms, attendance and parent communication under your camp’s name, so parents register with you, not a third-party marketplace.

See all platforms · Why own your software

Frequently asked questions

Can parents register several children at once?

Yes. Parents add each child, pick sessions and pay in one checkout.

Can we collect medical and consent forms?

Yes. Forms are part of registration and stay on the camper’s record.

Can counsellors take attendance on a phone?

Yes. Group lists and check-in and check-out work from any phone.

Do we own the software?

Yes. You own the code and the database. You can host it yourself or have us host it.

How long does setup take?

A standard setup typically takes about two weeks, from kickoff to launch. Custom features can add time.

Founding clients

Be one of our first clients

We’re taking on a small group of founding clients. You get founding-client pricing and priority support, and a direct say in what we build next for your industry.

Book a call Ask about founding spots

Ownership and pricing

Yours to own. Simple to run

You own the code and the database. One monthly licence, no per-user fees, and your choice of hosting.

Pricing

One monthly licence.

A small monthly licensing fee compared to typical per-user SaaS. No per-user fees as your team and customers grow.

  • You own the code and database
  • No per-user or per-seat fees
  • Predictable as you grow
Ask for pricing
Option 1

Host it yourself

Run the platform on your own infrastructure, with full control over servers and data.

Option 2

We host it for you

We run it on Codema’s own database and servers, with different hosting options to suit you.

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Launch your day camp platform

Tell us about your business and we’ll show you the day camp platform.

Talk about this platform