Software  /  Childcare centres

Childcare platform

Rooms and ratios, daily logs, attendance, fees and parent updates in one platform, under your centre’s brand.

Talk about this platform See the screens
Try your brand colour
Sample data · interactive demo
app.codema.ai/rooms

Rooms today

Wed Oct 14 · 64 children · 14 staff
Search…
Move child
Check in
AM

Babies

0 to 18 months
9 / 10Ratio 1:3 ✓
AL
BK
CM
DN
+5
3 staff · 2 asleep now

Toddlers

18 months to 3
14 / 16Ratio 1:4 ✓
EO
FP
GQ
HR
+10
4 staff · snack time

Preschool

3 to 4
22 / 24
IS
JT
KU
LV
+18
3 staff · outdoor play

Pre-K

4 to 5
19 / 24Ratio 1:8 ✓
MW
NX
OY
PZ
+15
3 staff · phonics

Live activity

Ava L. · nap startedBabies · 10:42 · Nina
Leo K. · diaper changeToddlers · 10:38 · Sam
Preschool · outdoor play22 children · 10:30

Today

!
Allergies on site
6 children · menu adjusted
↓
Early pick-ups
3 before 15:00
List
+
Visitors
Speech therapist 13:00
Logged

Click around: sign a child in with code 4401, update a room, send a daily update, or open the parent app. Screens with a lock are shown in a live demo.

Inside the platform

Every screen, your brand

A complete platform for childcare centres, nurseries and preschools. Pre-built, customized to your rooms, branded as yours and owned by you. Names and figures below are fictional sample data.

Try your brand colour
01 / 05

Rooms and ratios

Every room’s headcount, staff ratio and live activity.

  • Children and staff per room
  • Ratio checks
  • Live activity feed
Sample data
app.codema.ai/rooms

Rooms today

Wed Oct 14 · 64 children · 14 staff
Search…
Move child
Check in
AM

Babies

0 to 18 months
9 / 10Ratio 1:3 ✓
AL
BK
CM
DN
+5
3 staff · 2 asleep now

Toddlers

18 months to 3
14 / 16Ratio 1:4 ✓
EO
FP
GQ
HR
+10
4 staff · snack time

Preschool

3 to 4
22 / 24
IS
JT
KU
LV
+18
3 staff · outdoor play

Pre-K

4 to 5
19 / 24Ratio 1:8 ✓
MW
NX
OY
PZ
+15
3 staff · phonics

Live activity

Ava L. · nap startedBabies · 10:42 · Nina
Leo K. · diaper changeToddlers · 10:38 · Sam
Preschool · outdoor play22 children · 10:30

Today

!
Allergies on site
6 children · menu adjusted
↓
Early pick-ups
3 before 15:00
List
+
Visitors
Speech therapist 13:00
Logged
02 / 05

Daily log

Sleep, meals, diapers and activities for each child.

  • Timeline per child
  • Photos and notes
  • Sent to parents at pick-up
Sample data
app.codema.ai/daily-log

Daily log

Ava Lund · Babies room
Search…
Photos
Send to parents
AM

Today

08:05 · Dropped offBy dad · happy and chatty
09:30 · Bottle180 ml · finished
10:42 · NapSlept 1 hr 15 min
12:00 · LunchSweet potato and lentils · ate most
13:10 · DiaperWet

Summary

Sleep1 hr 15 min
Meals3 of 3
Bottles2
Diapers4
Photos today
Ava loved the water tray today and said "splash"!
03 / 05

Attendance and ratios

Headcount and staffing by hour, with sign-in times.

  • Hour-by-hour ratio check
  • Sign-in and sign-out log
  • Who collected each child
Sample data
app.codema.ai/attendance

Attendance and ratios

Live headcount by hour
Search…
Sign-in sheet
Export
AM

Children and staff by hour

Ratio checked automatically
07
08
09
10
11
12
13
14
15
16
17
18
Babies
21 staff
62 staff
93 staff
93 staff
93 staff
93 staff
93 staff
93 staff
83 staff
62 staff
31 staff
11 staff
Toddlers
31 staff
93 staff
144 staff
144 staff
144 staff
144 staff
144 staff
134 staff
123 staff
93 staff
52 staff
21 staff
Preschool
41 staff
142 staff
223 staff
223 staff
222 staff
223 staff
213 staff
213 staff
193 staff
142 staff
81 staff
31 staff
Pre-K
21 staff
112 staff
193 staff
193 staff
193 staff
193 staff
193 staff
183 staff
162 staff
122 staff
61 staff
21 staff
Within ratioOver ratio, add staff
ChildRoomInOutBy
Ava LundBabies08:05—Father
Leo KimToddlers07:52—Mom
Ben MossPre-K08:20—Grandma
Isla ShawPreschool07:4012:30Mom
04 / 05

Fees and subsidies

Monthly fees with subsidies and auto-pay.

  • Schedules and fees
  • Subsidies applied
  • Auto-pay and arrears
Sample data
app.codema.ai/fees

Fees

November invoices · 64 families
Search…
Subsidies
Send invoices
AM
November fees
$98,400
64 families
Subsidies applied
$21,600
28 families
Auto-pay
86%
55 families
Overdue
$2,450
3 families
FamilyChildrenScheduleFeeSubsidyDueStatus
LundAvaFull time$1,850-$450$1,400Auto-pay
KimLeo3 days$1,180—$1,180Auto-pay
MossBenFull time$1,520-$600$920
ShawIslaMornings$860-$200$660Overdue
05 / 05

Parent app

Parents follow the day and tell the room about changes.

  • Daily timeline and photos
  • Absence and pick-up notices
  • Messages from staff
Sample data

Ava’s day

Babies room · today

Latest

Nap · 10:42Slept 1 hr 15 min
Lunch · 12:00Ate most
Powered by codema.

Absence or pick-up

Let the room know

Today

AbsentEarly pick-upSomeone else collecting

Details

15:00
Grandma · Ruth Lund
Send to room
Powered by codema.

Features

What it handles

Typical modules for a childcare platform. Every feature can be adapted to your business.
Example features

Enrolment

  • Waitlists
  • Enrolment forms
  • Room planning

Rooms

  • Ratios
  • Room moves
  • Staff allocation

Daily care

  • Sleep, meals and diapers
  • Medication records
  • Incident reports

Attendance

  • Sign-in and sign-out
  • Authorized collectors
  • Hour-by-hour headcount

Fees

  • Invoices
  • Subsidies
  • Auto-pay

Parents

  • Parent app
  • Photos and updates
  • Messaging

Family journey

From waitlist to graduation

Every step families take runs through your platform, under your brand.

01

Apply

Join the waitlist.

  • Online application
  • Waitlist position
  • Tour booking
02

Enrol

Everything on file.

  • Immunization and allergy records
  • Authorized pick-ups
  • Fees and subsidies
03

Each day

Stay connected.

  • Sign-in and sign-out
  • Meals, naps and photos
  • Incident reports
04

Grow

Room to room.

  • Developmental notes
  • Room transitions
  • Tax receipts

Brand it yourself

See it with your brand

Upload your logo, type your name and pick your colour. The dashboard and parent app update live, and the demo above uses your brand too.

Your brand

Logo
No logo yet

PNG, JPG or SVG. Your logo is read in your browser and never uploaded. It is saved only on this device.

Brand colour

Button text switches to white automatically for readability.

Theme

Like it? Let’s launch yours

Talk about your platform

Integrations

Connects to what you use

Typical integration categories. We connect the providers you already work with.

Payments

Cards, pre-authorized debit and payouts.

Subsidy reporting

Export for subsidy programs.

Email and SMS

Reminders, receipts and messages.

Accounting

Export to your accounting software.

Make it yours

Customize. Brand. Launch

The childcare platform is pre-built. We shape it around your business and launch it under your name.

01

Customize

We adapt features, workflows and screens to the way your business runs.

02

Brand

Your logo, colours and domain throughout, for your staff and your customers.

03

Launch

Your platform goes live as yours, hosted by you or by us.

Speed to launch

Launch in 2 weeks

A typical plan for a standard setup. Custom features or large data migrations can add time, and we’ll tell you upfront.

  1. Days 1–2

    Kickoff and brand

    We confirm your workflows, then apply your logo, colours and domain.

  2. Days 3–6

    Configure

    Services, pricing, staff roles, forms and notifications set up for how you work.

  3. Days 7–9

    Data import

    Clients, records and schedules brought over from your spreadsheets or current system.

  4. Days 10–12

    Training

    Short sessions with your team, plus a test run before anything goes live.

  5. Day 14

    Launch

    You go live on your own brand, with us on hand for the first weeks.

Cost calculator

Own it vs rent it

Compare per-user software fees with one flat monthly licence. Change the numbers to match your team.

Over
Per-user software$0
Codema Example price$0
Difference$0

Codema figure uses an example licence of $500 per month for illustration only, not a quote. Setup, hosting choices and custom work are discussed on a call.

Book a call Get real pricing

Built for Canadian businesses

Childcare and daycare management software in Canada

Childcare centres manage enrolment and waitlists, daily attendance, parent updates and fees. Codema provides a parent app and a centre dashboard under your name, so families stay connected to you throughout the day.

See all platforms · Why own your software

Frequently asked questions

Can we manage a waitlist?

Yes. Families join the waitlist with preferred dates, and you offer spots in order.

Can parents get daily updates?

Yes. Staff post meals, naps, activities and photos to the parent app.

Can fees reflect government subsidy programs?

Fee rules are configured to how your centre bills, including subsidized and parent portions; we set this up with you.

Do we own the software?

Yes. You own the code and the database. You can host it yourself or have us host it.

How long does setup take?

A standard setup typically takes about two weeks, from kickoff to launch. Custom features can add time.

Founding clients

Be one of our first clients

We’re taking on a small group of founding clients. You get founding-client pricing and priority support, and a direct say in what we build next for your industry.

Book a call Ask about founding spots

Ownership and pricing

Yours to own. Simple to run

You own the code and the database. One monthly licence, no per-user fees, and your choice of hosting.

Pricing

One monthly licence.

A small monthly licensing fee compared to typical per-user SaaS. No per-user fees as your team and customers grow.

  • You own the code and database
  • No per-user or per-seat fees
  • Predictable as you grow
Ask for pricing
Option 1

Host it yourself

Run the platform on your own infrastructure, with full control over servers and data.

Option 2

We host it for you

We run it on Codema’s own database and servers, with different hosting options to suit you.

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Launch your childcare platform

Tell us about your business and we’ll show you the childcare platform.

Talk about this platform