Software  /  Car rental

Car rental platform

Fleet calendar, reservations, damage checks and self pick-up in one platform, under your brand.

Talk about this platform See the screens
Try your brand colour
Sample data · interactive demo
app.codema.ai/fleet

Fleet calendar

Oct 12 to Oct 18 · 48 vehicles · 2 branches
Search…
Branch: Airport
+ New reservation
AM
Utilization
81%
+4 pts
Pick-ups today
14
3 before 10:00
Returns today
11
2 late
Revenue this week
$38,240
+9%

Availability

Drag to reassign a vehicle
Mon 12
Tue 13
Wed 14
Thu 15
Fri 16
Sat 17
Sun 18
Compact · ABC 123Sample Hatch · auto
Ruiz
Kim
Weekend · Osei
Compact · DEF 456Sample Hatch · auto
Cleaning
Park · 4 days
SUV · GHI 789Example SUV · 7 seats
Lund family
Service
Moreau
Van · JKL 012Demo Van
Mover · Bell
Sample Co.
EV · MNO 345Example EV
Cho
Patel
Charging
Ito
RentedOn holdServiceCleaning / charging

Click around: move a car through turnaround, reserve a car class, start a rental, self pick-up with code 5501, or open the customer app. Screens with a lock are shown in a live demo.

Inside the platform

Every screen, your brand

A complete platform for car, van and EV rental companies. Pre-built, customized to your fleet, branded as yours and owned by you. Names and figures below are fictional sample data.

Try your brand colour
01 / 05

Fleet calendar

Every vehicle’s bookings, service and cleaning on one timeline.

  • Availability by vehicle
  • Service and cleaning blocks
  • Utilization and revenue
Sample data
app.codema.ai/fleet

Fleet calendar

Oct 12 to Oct 18 · 48 vehicles · 2 branches
Search…
Branch: Airport
+ New reservation
AM
Utilization
81%
+4 pts
Pick-ups today
14
3 before 10:00
Returns today
11
2 late
Revenue this week
$38,240
+9%

Availability

Drag to reassign a vehicle
Mon 12
Tue 13
Wed 14
Thu 15
Fri 16
Sat 17
Sun 18
Compact · ABC 123Sample Hatch · auto
Ruiz
Kim
Weekend · Osei
Compact · DEF 456Sample Hatch · auto
Cleaning
Park · 4 days
SUV · GHI 789Example SUV · 7 seats
Lund family
Service
Moreau
Van · JKL 012Demo Van
Mover · Bell
Sample Co.
EV · MNO 345Example EV
Cho
Patel
Charging
Ito
RentedOn holdServiceCleaning / charging
02 / 05

Damage check

Check vehicles in and out with a damage diagram.

  • Tap to mark damage
  • Compare with pick-up
  • Fuel, mileage and late fees
Sample data
app.codema.ai/check-in/ghi-789

Vehicle check-in

SUV · GHI 789 · return from Lund family
Search…
Compare to pick-up
Close rental
AM

Inspection

Tap to add a mark
123

Damage

3 marks
1
Front bumper scratch
New · 8 cm · photo added
Charge $180
2
Left door dent
New · small
3
Rear bumper scuff
Existing at pick-up
No charge

Return checklist

Fuel3/4 · was full
Mileage+612 km
ReturnedOct 15 · 10:42
Late by42 min
Interior clean
Keys and cards returned
Fuel charge added$38
Customer signature
03 / 05

Reservations

Bookings with extras, deposits and status.

  • Late returns flagged
  • Extras and insurance
  • Deposits held
Sample data
app.codema.ai/reservations

Reservations

Airport branch
Search…
Calendar
+ New reservation
AM
RefCustomerVehiclePick-upReturnStatus
R-8812Ana RuizCompactOct 12 09:00Oct 14 09:00Returned
R-8820Ji-woo ParkCompactOct 13 10:00Oct 17 10:00On rent
R-8831Lund familySUVOct 12 08:00Oct 15 10:00
R-8840Kofi OseiCompactOct 16 17:00Oct 18 17:00Confirmed
R-8844Mina ItoEVOct 17 09:00Oct 18 18:00Confirmed

R-8820 · Ji-woo Park

On rent
VehicleDEF 456
Days4
Rate$58 / day
Deposit held$300
Extras
Full insurance$14/day
Child seat$8/day
Additional driver
Total$320
04 / 05

Vehicles

Utilization, rates and service by class.

  • Utilization per class
  • Daily rates
  • Service schedule
Sample data
app.codema.ai/vehicles

Vehicles

48 vehicles · 4 classes
Search…
Service plan
+ Add vehicle
AM

Compact

18 vehicles
86%utilized
Rate$58
Avg days3.1

SUV

12 vehicles
79%utilized
Rate$92
Avg days4.6

Van

8 vehicles
64%utilized
Rate$110
Avg days1.8

EV

10 vehicles
88%utilized
Rate$74
Avg days2.7
VehiclePlateOdometerNext serviceStatus
Example SUVGHI 78941,200 kmTodayService
Sample HatchABC 12328,900 kmDec 2On rent
Example EVMNO 34512,040 kmFeb 10Charging
05 / 05

Customer app

Customers book, unlock and check the car themselves.

  • Online booking with extras
  • Self pick-up
  • Photo walk-around
Sample data

Book a car

Airport · Oct 16 to 18

C
Compact · auto
5 seats · $58/day
$116
S
SUV · 7 seats
$92/day
$184
E
Electric
5 seats · $74/day
$148

Extras

Full insurance+$28
Child seat+$16
Reserve · $144
Powered by codema.

Self pick-up

R-8840 · Compact

Your carABC 123 · Bay 12
Ready from 17:00
Unlock car

Before you drive

Walk around and add photos4 photos
Confirm fuel levelFull
Accept rental terms
Powered by codema.

Features

What it handles

Typical modules for a car rental platform. Every feature can be adapted to your business.
Example features

Fleet

  • Fleet calendar
  • Vehicle records
  • Service schedules

Reservations

  • Online booking
  • Extras and insurance
  • Deposits

Check-in / out

  • Damage diagrams
  • Photos
  • Fuel and mileage

Customers

  • Licence checks
  • Customer app
  • Self pick-up

Payments

  • Pre-authorization
  • Damage and late charges
  • Invoices

Insights

  • Utilization
  • Revenue per vehicle
  • Branch performance

Customer journey

From reservation to return

Every step your customers take runs through your platform, under your brand.

01

Reserve

Online booking.

  • Pick class and dates
  • Add-ons and insurance
  • Deposit hold
02

Pick up

Skip the counter.

  • Licence check online
  • Self pick-up code
  • Digital agreement
03

Drive

Support on the road.

  • Extend in the app
  • Roadside contact
  • Return reminders
04

Return

Quick and clear.

  • Photo inspection
  • Fuel or charge check
  • Deposit released

Brand it yourself

See it with your brand

Upload your logo, type your name and pick your colour. The dashboard and customer app update live, and the demo above uses your brand too.

Your brand

Logo
No logo yet

PNG, JPG or SVG. Your logo is read in your browser and never uploaded. It is saved only on this device.

Brand colour

Button text switches to white automatically for readability.

Theme

Like it? Let’s launch yours

Talk about your platform

Integrations

Connects to what you use

Typical integration categories. We connect the providers you already work with.

Payments

Cards, pre-authorized debit and payouts.

Telematics

Fuel, km and location.

ID verification

Licence checks.

Accounting

Export to your accounting software.

Make it yours

Customize. Brand. Launch

The car rental platform is pre-built. We shape it around your business and launch it under your name.

01

Customize

We adapt features, workflows and screens to the way your business runs.

02

Brand

Your logo, colours and domain throughout, for your staff and your customers.

03

Launch

Your platform goes live as yours, hosted by you or by us.

Speed to launch

Launch in 2 weeks

A typical plan for a standard setup. Custom features or large data migrations can add time, and we’ll tell you upfront.

  1. Days 1–2

    Kickoff and brand

    We confirm your workflows, then apply your logo, colours and domain.

  2. Days 3–6

    Configure

    Services, pricing, staff roles, forms and notifications set up for how you work.

  3. Days 7–9

    Data import

    Clients, records and schedules brought over from your spreadsheets or current system.

  4. Days 10–12

    Training

    Short sessions with your team, plus a test run before anything goes live.

  5. Day 14

    Launch

    You go live on your own brand, with us on hand for the first weeks.

Cost calculator

Own it vs rent it

Compare per-user software fees with one flat monthly licence. Change the numbers to match your team.

Over
Per-user software$0
Codema Example price$0
Difference$0

Codema figure uses an example licence of $500 per month for illustration only, not a quote. Setup, hosting choices and custom work are discussed on a call.

Book a call Get real pricing

Built for Canadian businesses

Car rental software in Canada

Independent rental agencies manage a fleet calendar, reservations, damage checks and payments. Codema provides a branded booking site and counter tools, so customers rent from you, not a booking platform.

See all platforms · Why own your software

Frequently asked questions

Can customers book and pay online?

Yes. Customers pick vehicle class, dates and extras, and pay or leave a deposit online.

Can staff record damage at pickup and return?

Yes. Check-out and check-in inspections capture photos and notes on the vehicle diagram.

Can we manage several branches?

Yes. Vehicles, bookings and staff can be set up per branch.

Do we own the software?

Yes. You own the code and the database. You can host it yourself or have us host it.

How long does setup take?

A standard setup typically takes about two weeks, from kickoff to launch. Custom features can add time.

Founding clients

Be one of our first clients

We’re taking on a small group of founding clients. You get founding-client pricing and priority support, and a direct say in what we build next for your industry.

Book a call Ask about founding spots

Ownership and pricing

Yours to own. Simple to run

You own the code and the database. One monthly licence, no per-user fees, and your choice of hosting.

Pricing

One monthly licence.

A small monthly licensing fee compared to typical per-user SaaS. No per-user fees as your team and customers grow.

  • You own the code and database
  • No per-user or per-seat fees
  • Predictable as you grow
Ask for pricing
Option 1

Host it yourself

Run the platform on your own infrastructure, with full control over servers and data.

Option 2

We host it for you

We run it on Codema’s own database and servers, with different hosting options to suit you.

Related platforms

Explore more platforms

All 26 industries

Hotels and short-term rentals

Reservations, housekeeping, guest messaging and rates.

View platform

Auto repair shops

Job cards, inspections, parts and customer approvals.

View platform

Logistics and fleet

Vehicles, drivers, routes and deliveries.

View platform

Launch your car rental platform

Tell us about your business and we’ll show you the car rental platform.

Talk about this platform